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Booking Shared Desks, Commuters and Boardrooms at MTE

How to Book a Workspace or Boardroom

Instructions

Note: Before booking, reviewing our Seating Plans and Boardrooms on Bruce may be helpful.

1. Open your Outlook calendar.

2. Click New Meeting.

Screenshot of an Outlook calendar showing the Home tab with an arrow pointing to the New Meeting button, above a June 2023 calendar with June 7th highlighted—perfect for planning events or sending Happy Holidays invites.

3. Select Rooms.

A screenshot of an Outlook meeting invitation window with fields for title, attendees, date, time, and location, plus a highlighted Rooms button—perfect for scheduling a Happy Holidays event. The top toolbar features various meeting options.

4. Click the Building dropdown.

5. Choose City, then select office address.

6. Under room type:

a. Select Workspace for shared desks and commuter stations.
b. Select Conference Room or Boardroom

7. Choose the specific desk, commuter station, or boardroom you would like to book.

Screenshot of a Room Finder tool showing filtered workspace options in 520 Bingemans Centre Dr. Workspaces listed include Kitchener Commuter140, Kitchener Commuter143, and others, all marked as available. Happy Holidays from our team!.

8. Send the meeting invitation to confirm your reservation.

Booking Tips

  • Toggle All Day when booking a full day.
  • Change your availability from Busy to Free.

If you leave it as Busy, Teams will show you as being in a meeting all day.

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